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Quick quote
Describe the job in plain English. Up to 5 verified suppliers respond. Best for straightforward, recurring requirements.
🕐 2 minutes
📋
Full RFQ
Structured brief with specifications, evaluation criteria, and response format. Best for contracts over £5,000 or complex requirements.
🕐 10 minutes
🏛
ITT — Invitation to Tender
Formal procurement process with full specification, mandatory criteria, scored evaluation, and audit trail. Best for high-value or regulated contracts.
🕐 20 minutes
💡
Quick quote: describe what you need and your location — we send it to verified suppliers nearby. Responses within 24 hours.
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Describe what you need
Plain English — no jargon needed
💡 Just describe the job. You do not need to know the trade name or write a specification. Our system works out what supplier category you need. The more detail you give, the better the quotes you receive.
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Your details
Free. IQ Trust verified suppliers only. No commitment.
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What are you buying?
Start broad — refine in the next step
💡 Be clear about the outcome you want, not the process. Suppliers bid more competitively when they understand the full picture. Mention your current situation, what's working, and what needs to change.
💡 Context wins better bids. Tell suppliers about your organisation, how many people use the service, what the current arrangement is, and why you are going to market. Suppliers who understand your business bid more accurately — and you get fewer clarification questions.
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Specification & requirements
The more detail, the better the bids
💡 Write the specification as if briefing a new employee. Assume the supplier knows nothing about your site. Include access, frequency, standards, any hazards, and what good looks like. This section becomes Section 1 of your RFQ document.
💡 A good specification includes:
• Frequency and schedule (daily, weekly, when)
• Scope of areas/items covered
• Standards or accreditations required
• What is excluded (e.g. deep cleans, specialist equipment)
• Access arrangements and key holder requirements
• Any TUPE obligations from incumbent staff
• Mobilisation timeline expected
• Frequency and schedule (daily, weekly, when)
• Scope of areas/items covered
• Standards or accreditations required
• What is excluded (e.g. deep cleans, specialist equipment)
• Access arrangements and key holder requirements
• Any TUPE obligations from incumbent staff
• Mobilisation timeline expected
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CHAS accredited
ISO 9001
ISO 14001
Living Wage employer
DBS checked staff
Local supplier preferred
Net zero commitment
GDPR compliant
References required
Site visit before bid
💡 Defining success changes the quality of bids. Suppliers who understand your definition of a good outcome bid differently — they focus on outcomes rather than inputs. This also becomes the basis for your KPIs.
RFQ quality score
Building...
Add a detailed specification and context to improve your RFQ quality
3
Commercial terms
What you need from suppliers financially
💡 Be clear about budget and terms. Suppliers who know your budget and payment terms give you more accurate bids. You do not have to share a precise budget — a range is fine. Hiding budget entirely often produces bids that are too high or scope that is too wide.
💡 Criteria weightings tell suppliers what matters most to you. If you weight price at 80%, suppliers cut specification to win on cost. If quality is 50%, suppliers invest in demonstrating capability. Weights must add to 100%. The standard SME split is Price 60% / Quality 30% / Social value 10%.
Criterion
Weight %
⚠ Weights must add to 100%
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Supplier requirements
Who can bid on this RFQ
💡 Be specific about supplier requirements — but not so restrictive you limit competition. Requiring ISO 9001 for a cleaning contract may rule out good local suppliers. Requiring CHAS and £2m liability insurance for a construction project is appropriate. Every requirement should be genuinely necessary.
Public liability £1m+
Public liability £2m+
Professional indemnity
CHAS accredited
SSIP member
Gas Safe registered
NICEIC / Part P
ISO 9001
ISO 14001
BPCA (pest control)
TrustMark
FSA hygiene 4+
Cyber Essentials
FCA regulated
💡 Specifying the response format saves you hours of evaluation time. When all suppliers respond in the same format, comparison is straightforward. Without this, you receive PDFs of varying quality that are impossible to compare fairly.
Itemised price breakdown
Method statement
Relevant experience (3 case studies)
Staffing structure
TUPE confirmation
Environmental policy
Insurance certificates
Reference contacts (2 minimum)
Site visit confirmation
KPI proposals
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Your details
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Review your RFQ
🏛 Invitation to Tender (ITT)
An ITT is a formal procurement document used for high-value or regulated contracts. It includes a full specification, mandatory pass/fail criteria, a scored evaluation framework, and creates a formal audit trail. BundleIQ guides you through all sections.
ITT
Formal procurement
Audit trail
Full decision record
Scored
Objective evaluation
💡 Use ITT when: contract value exceeds £50,000; you need a defensible audit trail; the contract is regulated or requires board approval; you have multiple complex requirements that need formal evaluation; or you are a public body or charity with governance obligations.
The ITT builder uses all the same sections as the Full RFQ — plus mandatory/desirable criteria scoring, a formal instruction to tenderers, and a compliant evaluation matrix.
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Contract requirement
💡 ITT Section 1 — Contracting authority and requirement. This section is sent to all tenderers and must describe the requirement clearly and without ambiguity. It forms part of the legal procurement record.
💡 This summary is sent to all tenderers. It must be clear, unambiguous, and describe the full scope without leaving anything for interpretation. Write it as if a stranger with no prior knowledge of your organisation will read it.
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Full specification
💡 ITT Section 2 — Technical specification. This is the most important section. Be exhaustive. Vague specifications produce vague bids and disputes during contract delivery. Every ambiguity here becomes a variation order later.
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Qualification criteria — mandatory & desirable
💡 ITT Section 3 — Selection criteria. Mandatory criteria are pass/fail gates. Desirable criteria are scored. Only make something mandatory if failure to meet it genuinely disqualifies a supplier. Over-prescriptive mandatory criteria reduce competition and may be challenged.
Mandatory criteria (pass/fail)
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Commercial terms & pricing format
💡 ITT Section 4 — Commercial requirements. Specify exactly how you want pricing submitted. Inconsistent pricing formats make evaluation impossible. A pricing schedule or template is best — specify line items, units, and any pricing assumptions tenderers must state.
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Evaluation matrix
💡 ITT Section 5 — Award criteria and evaluation methodology. This section must be published to all tenderers before they submit bids. It tells suppliers exactly how their bids will be scored. You cannot change the evaluation criteria after bids are received without restarting the procurement.
Award criterion
Weight
Scoring method
⚠ Weights must add to 100%
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Instructions to tenderers
💡 ITT Section 6 — Process and submission requirements. This section tells suppliers exactly how and when to submit their bid, who to contact for clarifications, and the procurement timetable. This creates the legal framework of the procurement process.
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Review & submit ITT
Your details